Yet it would be purely voluntary, however, according to the Deputy head of Ministry of Vsevolod Vukolov, at the stage of preparation of the draft law to try it on their practice was supported by about 80 organizations. Including the social insurance Fund.
importantly, the transition to electronic personnel document releases the company from the obligation to duplicate everything on paper.
“Now, many companies are already conducting internal flow of documents in electronic form, – have informed in a press-service of the Ministry of labor. – Personnel document management is one of the last areas where certain documents should be duplicated on paper. Prior to the law required that the number of documents was necessarily on paper: employment contract, apprenticeship contract, contract of full material liability, resignation and others. This greatly complicated the transition to remote work, conclusion of employment contracts with field work. Now it will be possible to issue these important documents remotely, in electronic form”.
Employers can use their information system to work with electronic documents in the sphere of HR administration, and can use the functionality of the portal “Work in Russia”, said the Ministry of labor.
the Adoption of this law will require the resolution of RF government and orders of the Ministry of labor, determine the procedure and methods of work with electronic documents and systems that determine the list of participants.
At the conclusion of employment contracts, material liability agreements, student agreements, as well as when changes occur in the electronic form the law requires the use of advanced qualified electronic signatures of employer and employee.
In all other cases, and also when using an electronic service portal “Work in Russia” (only for employees), allows for the use of a simple digital signature. All the costs of transition to electronic document flow and its management, including the acquisition of simple and reinforced qualified electronic signatures for its employees, borne by the organization.
“Employees and persons entering to work, take part in the experiment voluntarily, it is reflected in the employment contract (supplementary agreement thereto), and shall have the right to refuse participation in the experiment, notifying the employer has specified in a press-service of the Ministry reported. – Experiment allows employees to remotely acquainted with local regulations, schedules of holidays, number of shifts, other documents connected with the work, to sign labor contracts and additional agreements to them.”
“the Law provides soft and neat transition”, – explains the Director of the Higher school of jurisprudence, HSE Dmitry Kuznetsov. – To do this, run an experiment, many things will be upgraded based on the experience from our experience of budgetary and private organizations. All decisions will be taken within the framework of social partnership.”
the Experiment will last until the end of 2020 and its follow-up will be decided whether to make this practice permanent and what adjustments need to be made to the draft law on the full transition to electronic document management.
“the Main advantage of electronic document management – increase work efficiency, a huge amount of time saved and a significant acceleration of all processes in the organization, summarizes Dmitry Kuznetsov. – The experience of our neighbors from Kazakhstan, where qualified advanced electronic signatures issued to all citizens free of charge at the place of residence, shows that even the most elderly and conservative people, easily mastered this tool, and now quietly make out, right from the comfort of home, many documents for which, before they had to go somewhere, stand in line in order to simply something to sign. In times of coronavirus opportunity to avoid it has become particularly valuable.”
